UEMS Privacy and Data Security Policy
1. Definitions and identity of the data controller:
UEMS refers to “European Union of Medical Specialists”, Belgian AISBL with a postal address of 24 rue de l’industrie, 1040 Brussels, Belgium and registered in Brussels under number BE 0.469.067.848, which is the data controller under Privacy Legislation. Privacy Legislation refers specifically to the Belgian Law of December 8, 1992 on the protection of privacy and its various implementing regulations and rulings or any current or future Belgian legislation regarding data protection, and to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data. Data subject refers to a natural person. Examples of a data subject can be an individual, a customer, a prospect, an employee, a contact person, etc. Personal data are any information relating to an identified/identifiable natural person (= data subject), whether it relates to his or her private, professional, or public life. Personal data can be anything from a name, photo, email address, bank details, posts on social networking sites, medical information, IP address, or a combination of the data that directly or indirectly identifies the person. Some information such as health, racial or ethnic origin, genetic or biometric data (among others) are considered to be “sensitive data” and are subject to a special level of protection.
2. Data collected and processed by UEMS:
UEMS does not process data regarding children under 16 years old.
UEMS does not process any sensitive data.
The Personal data collected by UEMS are:
The types of Personal Data that we collect will depend on the communication, application or service you apply for or receive. You may always choose not to provide the requested information, but in doing so we may be unable to provide the communication, application or service you request. UEMS makes sure to collect and process data that are strictly necessary to the purpose of its activities.
3. How does UEMS collect data:
The sources of personal information collected by UEMS are:
Where we receive personal information about individuals from sources other than the individuals themselves, we take all practical steps to contact the data subject to advise of their rights to object the use of their data or to rectify it.
4. Why does UEMS collect and process Personal data
The UEMS pursues the objective of reaching the highest level of medical care in Europe through the following activities: defense of the medical specialists interests in Europe; the definition of high standards of care, training and practice; the promotion of Continuing Medical Education and Professional Development ; the development of quality assurance in specialist practice. While working on these goals, UEMS combines a wide range of activities in the field of medical training and continuing medical education, such as :
When disclosing your personal information to us by using UEMS website or by completing and submitting paper or electronic forms to us, you consent to the collection, storage and processing of your personal information as stated in this policy.
5. Email addresses
Electronic communication is for most purposes the UEMS’s preferred method of communication because it is generally convenient, rapid, effective and efficient. In order to be able to communicate with you directly electronically, we need your email address.The UEMS respects the privacy of personal email addresses and complies with the Privacy legislation on email communication. The objective is not to send you unwanted messages, and your email details will not be passed on to any other individual or organization without your permission. We kindly ask you to provide us an e-mail address which is properly secured and which only you can access. You may request to exercise a right in application of the GPDR by e-mail. UEMS has the right to consider every request received from your e-mail address as issued by you.
6. How long do we keep Personal data
Personal information is only kept for a reasonable period of time, dependent upon the nature of the information and its intended use.
If you are delegate to a UEMS body, your information will be kept in the UEMS system while you continue to be a delegate, even if you do not use products or services during that time, unless you request us not to keep it, (in which case you will cease being a UEMS delegate). From the moment you cease to be a delegate, for any reason, your information will be kept in the UEMS system unless expressly requested otherwise by you. UEMS wishes to keep your information during this period in order to facilitate your re-registration as a delegate as the case may be and for archiving reasons.
7. Transfer of Personal Data
UEMS does not sell, trade, or rent your personal information to others. The UEMS may supply your information to its contractors to perform specific services (such as Event or examination organisation). Otherwise, UEMS does not disclose personal information to any other person or organisation without your consent. In this context, your personal data may be disclosed to the following external partners in the circumstances described below:
As Data Subject, you have several rights regarding your data which are listed herein below .
8. How are your Personal Data protected?
We maintain reasonable physical, electronic, standard security practices, including encryption, passwords and physical security measures, and managerial procedures to protect the security and confidentiality of Personal Data. Only a limited number of persons within us are authorized to access, delete or modify your data. We will make reasonable efforts to ensure that your privacy interests are protected.
9. What are your rights
You have several rights over the processing of your data:
For information about how to get access to Personal Data and for exercising your rights, please contact us in writing at:
Cookies are pieces of information that a website transfers to your computer’s hard disk for record keeping purposes. They are small text files that a website can use to recognise repeat users and facilitate their ongoing access to, and use of, the site. They do not pose a threat to your system or files.
11. External Links
If there should be a problem regarding the processing of your data, please don’t hesitate contacting us at the address firstname.lastname@example.org. You may also lodge a complaint with the Belgian national supervisory authority : https://www.privacycommission.be/